NSI Accounting & Financial Services

    Industry Expertise

    Trucking & Transportation

    Accounting for Carriers, Owner-Operators & Fleets

    Trucking has its own set of tax rules — per diem deductions, IFTA filing, fuel tax credits, and equipment depreciation on rigs that cost six figures. Whether you're an owner-operator or run a fleet, we know how to keep your books clean and your tax bill low.

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    Industry Challenges

    We Understand Your Trucking & Transportation Challenges

    Every industry has unique financial challenges. Here are the most common ones we see — and how we deal with them.

    Per Diem & Meal Deductions

    Tracking daily per diem rates and meal deductions for drivers on the road.

    Automated per diem tracking using DOT hours-of-service records.

    IFTA Compliance

    Filing International Fuel Tax Agreement reports across multiple jurisdictions.

    Quarterly IFTA filing with accurate mileage and fuel tracking by state.

    Equipment Depreciation

    Managing depreciation on trucks, trailers, and related equipment worth hundreds of thousands.

    Section 179 and bonus depreciation to maximize first-year write-offs on rigs.

    Tailored Services

    Services for Trucking & Transportation Businesses

    Here's what we typically handle for trucking & transportation businesses.

    Trucking Bookkeeping

    Track revenue per mile, fuel costs, maintenance, and per diem with trucking-specific categories.

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    Driver Payroll & Settlements

    Per-mile pay, percentage pay, accessorial charges, and owner-operator settlements.

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    Trucking Tax Planning

    Per diem deductions, equipment depreciation, fuel tax credits, and entity structuring.

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    Tax Tips for Trucking & Transportation

    Practical tax tips that apply specifically to your industry.

    Claim the full per diem deduction — most drivers are entitled to $69/day for meals while away from home
    Use Section 179 to write off the full cost of a new or used truck in the year of purchase
    Track all deadhead miles — they're part of your business mileage deduction
    Deduct truck washes, scales, tolls, and parking fees — they add up fast
    Keep detailed maintenance records for tire replacements, oil changes, and repairs
    Consider S-Corp election for owner-operators earning over $50K net to save on self-employment taxes

    Why Choose Us

    Benefits of Working with Someone Who Knows Your Industry

    A general accountant might miss deductions or rules specific to your industry. We've worked with enough trucking & transportation businesses to know what to look for.

    From strategic tax preparation to payroll management and CRA & IRS audit support, we handle the financial side so you can focus on growing your business. Meet our team of industry specialists.

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    Key Benefits

    Per diem deduction maximization
    IFTA filing and fuel tax compliance
    Equipment depreciation optimization
    Revenue-per-mile tracking
    Owner-operator settlement processing
    DOT audit preparedness

    Our Trucking & Transportation Specializations

    Deep expertise in these specific areas

    Per Diem TrackingIFTA FilingFuel Tax CreditsFleet DepreciationOwner-Operator TaxesLease Purchase AccountingCargo InsuranceDOT Compliance

    Trucking & Transportation Client Success Story

    See how we helped a trucking & transportation business get real results.

    10-Truck Fleet Carrier$45K/year Impact
    Challenge

    A small fleet carrier was doing IFTA filings late, missing per diem deductions for drivers, and had no visibility into per-truck profitability.

    Solution

    Set up per-truck P&L tracking, automated IFTA filing, claimed missed per diem deductions, and applied Section 179 to 3 new truck purchases.

    Result

    Saved $45,000 in taxes, eliminated IFTA penalties, and identified 2 trucks that were operating at a loss.

    Trucking & Transportation Accounting FAQs

    Common questions about accounting services for the trucking & transportation industry.

    Have more questions about trucking & transportation accounting?

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    Explore our expertise in other sectors.

    Ready to Work with Trucking & Transportation Specialists?

    Talk to us about your trucking & transportation business. The first consultation is free.

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